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Once you get the hang of MS Whiteboard, please go ahead to the second article in the series where we specifically talk about how to use MS Whiteboard for team collaboration.
Whiteboard is the easiest way to collect ideas during team discussions. It is not surprising to see physical whiteboards in meeting rooms, and as many companies are digitally transforming their team collaborations, we are starting to see more and more interactive panels set up in meeting rooms as digital whiteboards. There are many benefits to make your whiteboard digital, such as:. Now that you have the hardware, the next thing to look into is Microsoft Whiteboard.
First things first, getting the application to your device. If you are using the latest version of Windows 10, you should see the Whiteboard app inside the Windows Ink Workspace button. Click to get it downloaded to your Windows machine.
If you are using an older Windows 10 device, go to the Microsoft Store and download the app. Once you got the app installed, you can open it and sign in. Use the latter option if your organization subscribes to Office , as it will allow you to easily collaborate with your coworkers. When sign-in is completed you will be welcomed to the main page: an infinite large white canvas. Say hi to your first digital whiteboard. The writing tools in the toolbar work as you would expect, and you will never run out of ink in the markers.
If you are using a large interactive panel, it feels just like a real whiteboard and multiple team members can draw on it at the same time. If you click on the menu icon located at the top right corner, there are a few very useful settings worth mentioning:. The real power or a digital whiteboard lies in its ability to work with digital content, such as local images, online images, PDFs, slides, etc. The integrated online image search is especially useful for brainstorming as you can easily search and download images right inside the Whiteboard app, without needing to switch to a browser.
Once the digital contents have been added on the canvas, they can be moved, rotated, resized using multitouch gestures. Now with the digital content we can switch to pen tools and annotate on them.
So next time when you open the same whiteboard on this machine or any other device with the same account signed in, you can continue with your left-over work. To do that, click the Back icon on the top left corner of the canvas to go back to the list of your whiteboards.
From there, you can easily rename your saved whiteboards and delete your unwanted ones. The other option in the menu is that you can invite your colleagues to join the whiteboard and work together with you. Click Invite participants to add your colleagues. You can also start a video conference or meeting through an Outlook, Gmail, or iCal account that you have. Chatting with meeting participants is easy.
You can also easily find conversation history, share integrated files and the data can be stored for 10 years. This feature certainly makes it easier for meeting participants to make calls between fellow participants or make group calls.
If you don't already have a Zoom Account, click the following link:. The options to push particular video layouts to webinar attendees have been moved from the Participants list to the View Options button, located in the top-right corner of the main video window. Custom Gallery view orders are now supported for use by panelists, but cannot be deployed to attendees.
Webinar attendees can no longer control their view of the webinar, giving the host and co-host s exclusive control. Non-verbal feedback, which is now included in meeting reactions, will return to the previous behavior, in which they are persistent until the attendee or host removes them. This includes the Yes, No, Slower, and Faster options. If the original host joins after the alternative host, the original host will always regain control of the meeting and become the host.
In addition, the alternative host will change roles. If the co-host feature is enabled for the meeting, the alternative host will become a co-host. On the Settings page, click the Show advanced settings… link at the bottom of the page. This will display some additional settings for you to adjust. Scroll down until you see the Web content section.
From here you can set the default magnification settings for all web pages. You can also adjust fonts and sizes to improve the visual effects of web sites.
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